• Administrative Assistant - Part Time

    Location CA-AB-Calgary
    Posted Date 1 month ago(9/17/2018 3:24 PM)
    ID
    194541
    Category
    Administrative Services
  • Overview

    Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world's leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities. Aramark is recognized as one of the World's Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more at www.aramark.ca.

    Description

    The Administrative Assistant performs a wide variety of comprehensive administrative duties supporting the VP, Western Canada This position requires someone who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment.  The ideal individual must have the ability to multi-task while maintaining full attention to detail and priorities.

    This is a part time requirement at present of 3 days a week, based in Calgary. 

     

    Key Responsibilities

    • Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences.
    • Compose and prepare confidential correspondence, reports, and other complex documents.
    • Create intricate presentations and schedules using PowerPoint and Excel. 
    • Arrange travel plans and compile itineraries and documents for travel-related meetings.
    • Maintain budget, payroll, expense records, financial records and confidential files.
    • Ability to be resilient, composed, and positive in the face of pressure and conflict.
    • Must have superior communication and organizational skills, able to work independently yet as part of a team with the finance organization and with the other Executive Assistants.
    • Exercise extreme judgment when handling confidential matters. 
    • Professional in all dealings with customers, vendors, and employees.
    • Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management.
    • Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.

    Knowledge & Skills

    • Ability to work independently, handle multiple tasks simultaneously and manage one’s own time appropriately given changing priorities
    • Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
    • Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
    • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
    • Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)

    Qualifications

    • High School Diploma (required), Bachelor’s Degree a plus
    • Minimum of 2 years administrative experience
    • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
    • Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)

     

     

    Please note all candidates considered for hire will be required to successfully pass a criminal background check. Accommodations for job applicants with disabilities are available upon request.

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