• Regional Administrative Coordinator

    Location CA-BC-Delta
    Posted Date 2 weeks ago(5/4/2018 10:05 AM)
    Administrative Services
  • Overview

    About Aramark
    Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world's leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities. Aramark is recognized as one of the World's Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more at www.aramark.ca


    The Regional Administrative Coordinator reports to the Vice President of Operations, Western Canada, Complete Purchasing Services ("CPS") and will be the key point of contact for communication, support and operations functions for the CPS Western Canada team. Role responsibilities include, but are not limited to:

    • Provision of administrative support and coordination for the western CPS operations
    • Acts as key point of contact for the western CPS Account Management and Sales team
    • Responsible for financial reporting related to western Canada overhead & operational components
    • Manages accounts payable and receivables, payments, journal transfer, expense reports, and other financial records in Aramark’s accounting system to complete financial reports
    • Prepares all purchase summaries, cheque requisitions, charge-outs, etc. for CPS Western Canada. 
    • Handles all inquiries from Finance
    • Performs all client start-up and cancellation procedures 
    • Assigns & transmits new client ensures information to account managers
    • Answers queries from suppliers for confirmation of clients on the program
    • Prepares, distributes, and records invoices as needed
    • Assists clients with any telephone concerns and inquiries
    • Maintains entire set of Western Canada client files
    • Coordinates all regional meetings: books rooms, catering, travel, etc.
    • Assists in annual budget preparation and strategic planning exercises.
    • Manages and schedules, shipping and retrieval of booth and related display materials for all western association events. Books hotel rooms for attendees as required.
    • Occasional overnight travel 
    • Other administrative duties as assigned by VP



    • Must be able to demonstrate high written & oral proficiency in communicating in English
    • Must possess excellent customer service skills with supplier partners and clients in resolving issues
    • Must be organized, and must possess effective time management and  prioritization skills (e.g. able to prioritize daily, weekly, and monthly  work demands)
    • Must be able to learn and effectively use multiple proprietary computer programs and applications
    • Must be able to demonstrate above average computer skills specifically in MS Word, Excel and PowerPoint


    Please note all candidates considered for hire will be required to successfully pass a criminal background check. Accommodations for job applicants with disabilities are available upon request.




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